PURCHASE ORDER ON-DEMAND
The Online Accounting system Purchase Order (P/O) module provides internal control over expenses, payables, disbursements and vendor performance while capitalizing on the accounting software award winning benefits of ease of use, staff productivity, return on investment and business intelligence. The online financial system simplifies transaction entry with intuitive screens designed for heads down data entry efficiency and streamlined rec-to-check (requisition to payment) processes which can be logically sequenced and automated based on user-defined business rules or using the Workflow Designer for conditional routing and approval processing.
PURCHASE ORDER BENEFITS
- Streamline the entire procurement to pay cycle while strengthening policy compliance
- Realize cost savings using flexible procurement policies
- Leverage custom workflow rules for requisition processing, procurement approvals and exception-based notifications
- Leverage user-defined fields which can be attached to purchasing documents and receipt of goods processing to measure vendor and internal performance
- Calculate landed costs or additional costs such as freight or duty which impact inventory valuation
- Link third party invoices to purchase orders incurring the charges
- Create purchase orders in multiple currencies
IMPROVE VENDOR MANAGEMENT
The Online Accounting system Accounts Payable vendor records provide thorough vendor categorization for effective lookups and group processing, exhaustive demographic information for vendor management, vendor operational statistics for performance measurement, detailed 1099 selection and complete general ledger account assignments so that procurement and payables transactions automatically default the correct G/ L accounts, thereby saving time and increasing accuracy.
AUTOMATE BANK RECONCILIATION
 Centrally manage all bank related transactions, including checks, credit cards, cash receipts, bank fees, bank account balances and automated bank reconciliation's. Bank account adjusting transactions automatically post to the General Ledger. Bank statements and reconciliation reports are part of the Reports Library.
DEFAULT 1099 CODES
 In order to automate 1099 processing and reporting, the financial system Accounts Payable module designates complete 1099 assignment at the
company level and individual vendor specific 1099 information with each supplier.
ACHIEVE BEST PRACTICES
 Finance departments which fail to document business processes and procedures extend staff learning curves and incur repeated mistakes. The web-based Content Management System (CMS) and knowledgebase delivers company-specific instruction, procedures and best practices for consistent performance and a simplified user experience. Best practices or company specific procedures can be created and linked to the purchase order process, the voucher cycle, credit memo processing, disbursements processing, period-end processing or any other routine or process in order to complete those tasks accurately and consistently.
TAILOR SCREENS TO YOUR BUSINESS
Vendor profile records and A/ P transaction screens are easily customizable to permit the capture of just the right information and the user-defined page layout to support ease of use. Check formats can be created or customized with the Visual Report Writer. Accounting system screens and reports can be tailored or modified on demand to add new fields, remove unnecessary fields, change field behaviors or reposition the fields anywhere on the page. The end results are page layouts and reports which include only relevant information to your business and provide the greatest ease of use for your staff.
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